VESPRA PayOps™

PayOps™ is a smart command center for your company’s payment operations. It brings together billing, automations, analytics, and client workflows in one secure, branded dashboard so your entire payment lifecycle is visible and automated in real time.

Zapier connects apps; PayOps™ orchestrates entire systems. It’s purpose built for business payment operations, meaning it not only automates triggers but also manages reconciliation, analytics, and reporting from start to finish. Think of it as Zapier + QuickBooks + HubSpot + AI all working in sync.

PayOps™ is designed for service driven businesses that handle recurring or high volume transactions, such as law firms, med spas, real estate groups, creative agencies, or SaaS teams. If your revenue depends on organized billing, consistent follow up, and clean data between systems, PayOps™ will transform your back office.

Very. Because PayOps™ integrates with APIs, OAuth, and webhooks, we can tailor workflows to virtually any setup. Whether you use niche CRMs, custom payment links, or industry specific tools, our open integration layer adapts to you, not the other way around. From routing payments to automating client onboarding to syncing data into your CRM, every element can be personalized to your business logic.

• Auto create or update client records when payments hit Stripe or Square.
• Trigger Slack, Teams, or email alerts when payments over a set threshold are received.
• Generate and send invoices instantly when sessions or deliverables are completed.
• Assign follow ups in HubSpot when an invoice goes overdue.
• Push data into QuickBooks, Airtable, or Notion automatically for record keeping.
• Run conditional logic such as: “If payment > $1,000 → tag client as VIP → notify finance channel → create task in CRM.”

Each automation saves hours of manual entry and eliminates dropped steps in your financial workflow.

Not at all. PayOps™ integrates with your existing stack including Stripe, QuickBooks, Clio, HubSpot, Notion, Airtable, and Google Workspace. You can connect through API or OAuth, ensuring every part of your tech ecosystem communicates seamlessly.

• Total and net revenue
• Payment volume by client, service, or platform
• Overdue or failed transactions
• Automation success and failure logs
• Team activity and performance
• AI driven insights such as “Your top clients pay 2.3× faster when invoices are sent on Mondays.”

PayOps™ uses encrypted API connections and industry standard OAuth authentication. No card data is stored directly. You can define user roles, set permissions, and audit access, giving teams visibility without compromising confidentiality.

• Law Firms: Connect billing and trust accounts to Clio or QuickBooks.
• Med Spas & Clinics: Automate session tracking, invoicing, and reminders in HIPAA compliant systems.
• Creative Agencies: Sync proposals, deliverables, and payments into one visual pipeline.
• Real Estate Teams: Link CRM leads, deal payments, and property pipelines for instant reporting.
• SaaS & Tech Firms: Automate subscription tracking, MRR analytics, and customer billing syncs.

Setup typically takes 3 to 5 business days. With standard platforms like Stripe or QuickBooks, we can often go live in under 48 hours. For custom API or OAuth integrations, our team scopes and configures your automations so you’re operational fast.

That’s where PayOps™ shines. Our API first architecture means we can connect to proprietary systems, private databases, or internal dashboards. We’ve built workflows for everything from healthcare intake forms to SaaS billing portals. If it has an API endpoint, we can automate it.

Yes. You can add unlimited users with tiered access levels. Track who created automations, manage approvals, comment on workflows, and monitor activity logs all in one interface.

Clients typically reclaim 8 to 12 hours weekly per team member, reduce reconciliation errors by over 60%, and accelerate payment cycles by 20 to 30%. The result is cleaner data, faster cash flow, and fewer manual tasks.

We offer both one-time implementations and optional ongoing support. You can choose to pay once and run PayOps independently, or opt into a monthly subscription if you want continuous optimization, monitoring, and new automations. No contracts, commissions, or transaction fees.

Every PayOps™ client receives onboarding assistance, email and Slack support, and access to our Knowledge Hub with tutorials, API documentation, and automation templates.

Yes. It’s fully compatible with multi currency and cross border workflows, making it ideal for global teams.

You can schedule a live demo or request a sandbox dashboard. For demos, we walk through real examples using test data so you can clearly see how your tools and workflows would connect. If you want to explore a deeper fit, we can connect a limited test credential (ex: Stripe test mode) so you can visualize your own workflows safely, with no commitment required.